A warming drinks station can give a London Christmas reception a welcoming focal point. Before choosing the presentation, plan how guests will arrive, where drinks will be served and how the team will reach the venue. Use this checklist to prepare a clear brief for your venue and caterer.
1. Map out arrivals and service times
Tell your caterer the guest count, arrival window and preferred serving period. A reception where everyone arrives together needs a different service plan from a retail event with visitors coming and going. Include speeches, dinner and entertainment in your schedule so the drinks station supports the event.
2. Check access before choosing a cart
For London offices, hotels and shops, confirm the loading point, delivery slot, security procedure and route to the event space. Measure doorways and lifts, and mention stairs or restricted access. Share the venue contact and any delivery restrictions early so the setup can be agreed.
3. Choose a practical serving position
Allow space for the cart or bar, staff and a queue without blocking entrances or walkways. Ask the venue about suitable power, protection for floors and the arrangements for clearing cups. For a courtyard or garden, agree a sheltered position and a weather backup with the venue and supplier.
4. Offer a choice of festive drinks
Mulled wine brings a familiar Christmas flavour. Hot chocolate and alcohol-free options give guests more choice. Confirm the menu, serving quantities, ingredients and dietary requirements with your caterer before booking. Agree any alcohol service requirements with the venue as part of the planning.
5. Plan presentation and branding
A dressed cart suits a welcoming festive feature, while a bar setup can work well within a larger reception. For a corporate event, ask about branded panels or cups and provide artwork in good time. Make sure the colours and presentation suit the room and the rest of your event.
Ready to arrange your London event?
Explore our mulled wine cart and bar hire in London for service options and booking. For events in other cities, see our UK mulled wine cart hire service.
Send your event date, venue postcode, estimated guest count and service times when you request a quote, or book online.